Electronic Document Delivery System
Supreme & County Court - Criminal User Guide for Document Submitters

Table of Contents

1. Introduction
   1. Benefits of Electronic Document Delivery System (EDDS)
   2. Preparing Your Documents for Uploading to EDDS
   3. Service
   4. Filing
   5. Authorized Case and Document Types
2. How to Submit Documents via EDDS
   1. Step 1: Welcome
   2. Step 2: Getting Started
   3. Step 3: Enter Your Information
   4. Step 4: Select a Court
   5. Step 5: Select Case Type
   6. Step 6: Attach PDF Documents for Uploading
   7. Step 7: Review Your Information
   8. Step 8: Thank You
   9. Step 9: Automated Receipt Confirmation Email
   10. Step 10-A: Email Confirming Acceptance and/or Filing of Documents
   11. Step 10-B: Email Returning Documents for Correction

Introduction

The Electronic Document Delivery System (EDDS) was developed to ensure access to New York's courts for approved proceedings during the COVID-19 pandemic. EDDS provides secure and efficient electronic delivery of documents, eliminating the need for physical contact at the courthouse. EDDS serves as a "virtual post office" for defense attorneys, prosecutors, probation departments, correction departments, law enforcement agencies, treatment service providers and other interested parties to submit documents to the court.

Benefits of Electronic Document Delivery System (EDDS)

1. Provides a secure method to electronically transmit documents
2. Enforces strict controls over document visibility
3. Includes comprehensive built-in virus checking
4. Tracks the sending/receiving of documents for audit purposes
5. Retains all documents in statewide content management system

Preparing Your Documents for Uploading to EDDS

Your PDF document must comply with the following criteria:

EDDS requires that all submitted documents conform to PDF/A specifications. EDDS will not accept documents that contain open action tags or JavaScript. Documents may not be accepted if the above specifications are not met.

Service

Document submission via EDDS does not constitute service of the document upon any other party. If service is required, you must serve by some other electronic means, including email or facsimile, and upload a Proof of Service document (i.e., Affidavit, Affirmation or Acknowledgement) with your submission.

Filing

Document submission via EDDS does not constitute filing, but you can request that your document is accepted for filing by checking the Filing box on the Enter Your Information screen [read How to Submit Documents via EDDS - Step 3: Enter Your Information]. After reviewing the document, the Court or County Clerk, as applicable, determines if the document meets established filing requirements and is suitable for filing, and you will get an email notifying you of whether your document is accepted for filing or not [read How to Submit Documents via EDDS - Step 10-A: Email Confirming Acceptance and/or Filing of Documents and Step 10-B: Email Returning Documents for Correction].

Authorized Case and Document Types

Criminal case types and document types authorized for EDDS submission may vary from week to week and from one court or judicial district to the next. If you are unsure whether your documents are authorized for submission via EDDS, contact the applicable Court or Judicial District Office to confirm before submitting. To find court contact information, use the Court Locator on the Unified Court System's public webpage, choose the county and court type from the drop-down menus, and then click the Find the Court button.

How to Submit Documents via EDDS

The following step-by-step instructions are to guide document submitters in Supreme & County Court criminal cases (i.e., defense attorneys, prosecutors, probation departments, correction departments, law enforcement agencies, treatment service providers, etc.) on how to electronically submit documents via EDDS.

Step 1: Welcome

Go to the Electronic Document Delivery System webpage and click on the Supreme Court – Criminal Term link to for superior criminal courts inside the 5 boroughs of New York City (i.e., Bronx, Kings, New York, Queens and Richmond Counties) or click the County Court – Criminal Term link for superior criminal courts outside New York City.

Step 2: Getting Started

After reading the instructions, click the Next button to begin your submission.

Step 3: Enter Your Information

Enter your name and contact information, case information, and briefly explain why you are submitting the document(s). You must complete all fields marked with an asterisk (*). You can enter "Not Applicable" in the Case Number field if a case number has not been assigned yet. Check the Filing box if you want the document(s) filed by the court or County Clerk, as applicable. Click the Next button to continue.

Step 4: Select a Court

Scroll through the list to select the county where you want to submit your document(s). Click the Next button to continue.

• If you clicked the Supreme Court – Criminal Term link to enter the site, only the 5 counties within New York City are available.
• If you clicked the County Court – Criminal Term link to enter the site, only counties outside New York City are available.
  

Step 5: Select Case Type

Select the case type from the drop-down list. Click the Next button to continue. NOTE: For most superior criminal courts, the only case type available is Criminal, and it is the default value in the drop-down list.

Step 6: Attach PDF Documents for Uploading

Select the Document Type you are submitting from the drop-down list and click the Browse… button to upload your PDF file. If you have more than 5 documents to submit, click the Add More Documents button. Click the Next button to continue.

Step 7: Review Your Information

Review the information you entered. Click the Change My Information link to correct your contact information. Click the Cancel button and start over to change any other information. Click the Send Documents button to finish the submission.

Step 8: Thank You

Click the Print button to print this screen. You can also click the Send Another Document button to begin a new submission.
NOTE: You may need to reference your Document ID in future communications with the court. It is strongly recommended that you print this screen by clicking the Print button and/or make a note of your Document ID before exiting the screen.

Step 9: Automated Receipt Confirmation Email

Once you have successfully submitted your documents, you will get an automated email confirming receipt by the court [see example below]. After reviewing your submission, the court may either accept your documents [read Step 10-A: Email Confirming Acceptance and/or Filing of Documents] or return them for correction if a problem is identified [read Step 10-B: Email Returning Documents for Correction]. If you checked the Filing box on the Enter Your Information screen [read Step 3: Enter Your Information], the court will also determine if your submission meets established filing requirements and will process your documents for filing if appropriate.

Step 10-A: Email Confirming Acceptance and/or Filing of Documents

If your documents are accepted by the court, you will receive a second email, which will include important information about your submission and directions regarding how to proceed with your case [see example below]. If you do not receive a second email from the court, you may contact the court using the email address found in the email confirming receipt of your submission [read Step 9: Automated Receipt Confirmation Email], but do not use this email address to send documents to the court. It is for correspondence purposes only.

Step 10-B: Email Returning Documents for Correction

If your documents are returned for correction by the court, you will receive a second email, which will include important information about your submission and directions regarding how to proceed with your case [see example below]. If you do not receive a second email from the court, you may contact the court using the email address found in the email confirming receipt of your submission [read Step 9: Automated Receipt Confirmation Email], but do not use this email address to send documents to the court. It is for correspondence purposes only.