Electronic Filing of Small Claim Assessment Review Petitions

Load File Field Descriptions


Instructions

  1. Format Requirements: SCAR Petition Automated Data Transfer Program
  2. Prepare the file using the following conventions:
  3. To include additional information on Petition or to explain in detail a particular field, use fields 102 & 123.
Field Name Description Type Length Default Comments
1 SupremeCountyOf County Text 20 Required
2 FilingNumber AR/ER Filing Number to be assigned by County Clerk Numeric 15 Not Required Blank for upload
3 CalendarNumber Assigned by Supreme Court Numeric Not Required Blank for upload
4 AssessingUnit Assessing Unit Text 60 Required Required format for: Nassau, Putnam, Rockland, Suffolk, and Westchester.
5 AssessCompletionDate Assessment Completion Date Date Not Required MM/DD/YYYY
6 AssessValuationTotal Assessment Valuation Total Numeric 10 Required
7 AssessExempt Assessment Exempt Amount Numeric 10 Not Required
8 AssessTaxable Assessment Taxable Assessed Value Numeric 10 Not Required
9 FilingPetitionDate Date of Filing (or mailing) Petition Date Required MM/DD/YYYY = Transmission Date
10 OwnerOneFirstName First Name Owner One of Property Text 20 Required Do not use non-alphanumeric other than dashes - hyphens
11 OwnerOneMiddleName Middle Name Owner One of Property Text 20 Not Required
12 OwnerOneLastName Last Name Owner One of Property Text 60 Required Do not use non-alphanumeric other than dashes - hyphens
13 OwnerOneSuffix Suffix Owner One of Property Text 10 Not Required
14 OwnerTwoFirstName First Name of Owner Two of Property Text 20 Not Required Do not use non-alphanumeric other than dashes - hyphens
15 OwnerTwoMiddleName Middle Name of Owner Two of Property Text 20 Not Required
16 OwnerTwoLastName Last Name of Owner Two of Property Text 60 Not Required Do not use non-alphanumeric other than dashes - hyphens
17 OwnerTwoSuffix Suffix of Owner Two of Property Text 10 Not Required
18 OwnerOneAddress1 Address 1 of Owner One Text 50 Required
19 OwnerOneAddress2 Address 2 of Owner One Text 50 Not Required
20 OwnerOneCity City of Owner One Text 20 Required
21 OwnerOneState State of Owner One Text 2 Required
22 Owne OneZipCode Zip Code of Owner One Numeric 12 Required
23 OwnerOneTelephone Telephone of Owner One Text 15 Not Required
24 RepName Representative Name Text 40 Required
25 RepAddr1 Representative Address 1 Text 40 Required
26 RepAddr2 Representative Address 2 Text 40 Not Required
27 RepCity Representative City Text 40 Required
28 RepState Representative State Text 2 Required
29 RepZip Representative Zip Code Text 5 Required
30 RepTel Representative Telephone Text 15 Not Required
31 PAR-ID (or Tax Map) SSBBBBBLLLLSBBBBBBUUUUU Text 25 Required in Nassau County Preferred format for Suffolk County
32 DistrictNumber District Number Text 10 Not Required Required in Suffolk County
Preferred format for Suffolk County is DDDD
33 SectionNumber Section Number Text 10 Required Preferred format for Suffolk County is SSS.SS
34 BlockNumber Block Number Text 10 Required Preferred format for Suffolk County is BB.BB
35 LotNumber Lot Number Text 12 Required Preferred format for Suffolk County is LLL.LLL
36 PropertyItemNum Property Item Number Numeric 10 Not Required
37 PropertyAddr1 Property Address 1 Text 50 Required
38 PropertyAddr2 Property Address 2 Text 50 Not Required
39 PropertyCity Property City Text 40 Required
40 PropertyState Property State Text 2 Required
41 PropertyZip Property Zip Text 12 Required
42 ComplaintAssessTotal Total Assessment Numeric 10 Not Required
43 ComplaintExempt Exempt Amount Numeric 10 Not Required
44 ComplaintTaxable Taxable Assessment Numeric 10 Not Required
45 CalcSpcAssessUnit Calculation of Equalized Value - Property is not in a Special Assessing Text 1 Not Required Enter value of 1, 2, or leave blank
46 CalcNonScpAssessed Calculation of Equalized Value - Assessed Value Numeric 10 Not Required Same as AssessValuationTotal above
47 CalcNonSpcEqRate Calculation of Equalized Value - Equalization Rate Numeric 6.4 Not Required
48 CalcNonSpcEqVal Calculation of Equalized Value - Equalized Value Numeric 10 Not Required
49 CalcSpcEqAssessed Calculation of Equalized Value - Assessed Value Numeric 10 Not Required Same as AssessValuationTotal above
50 CalcSpcEqClassOne Class One Ratio Numeric 6.4 Not Required
51 CalcSpcEqVal Equalized Value Numeric 10 Not Required
52 CalcExceeds Equalized Value exceeds $450,000 Text 1 Not Required Enter value of Y, N, or leave blank
53 CalcXcdAssessVal Equalized Value exceeds $450,000 - Assessed Value Numeric 10 Not Required
54 CalcXcdResult Equalized Value exceeds $450,000 - Result Numeric 10 Not Required Rounded off
55 UneqAssess Unequal Assessment Text 1 Not Required Enter value of Y, N, or leave blank
56 UneqAssessAvgOf Avg of Property on Assessment Roll Text 1 Not Required Enter value of A, B, or leave blank
57 UneqAssessFullMkt Full Market Value of Property Numeric 10 Required Claimed Market Value
58 UneqAssessShouldBePct Percentage Petitioner believes the Property should be Assessed at Numeric 6.4 Not Required
59 UneqAssessState State Equalization Rate for the Assessing Unit Text 1 Not Required Enter value of Y, N, or leave blank
60 UneqAssessLtstEq State Equalization Rate Numeric 6.4 Not Required
61 UneqAssessRes Residential Assessment Ratio for the Assessing Unit Text 1 Not Required Enter value of Y, N, or leave blank
62 UneqAssessResRatio Residential Assessment Ratio Numeric 6.4 Not Required
63 UneqAssessSample Recent Sales Prices Text 1 Not Required Enter value of Y, N, or leave blank
64 UneqAssessStmt Statements of the Assessor Text 1 Not Required Enter value of Y, N, or leave blank
65 UneqAssessPlcdRoll Statements of the Assessor Rate Numeric 6.4 Not Required
66 UneqAssessReduceTo Total Assessment should be reduced to Numeric 10 Required This is the requested assessed value
67 ExcsAssess Excessive Assessment Text 1 Not Required Enter value of Y, N, or leave blank
68 ExcsAssessType Excessive Assessment Type Text 1 Not Required Values 1 or 2 to indicate which box to check
69 ExcsAssessTotalVal Excessive Assessment Total Value Numeric 10 Not Required
70 ExcsAssessReduceTo Excessive Assessment Reduced To Numeric 10 Not Required
71 ExcsAssessExmpDenied Excessive Assessment Exemption Denied Text 20 Not Required
72 ExcsAssessClaimed Excessive Assessment Claimed Numeric 10 Not Required
73 ExcsAssessGranted Excessive Assessment Granted Numeric 10 Not Required
74 InfoSuppPurch Information to Support Purchase Price Text 1 Not Required Enter value of Y, N, or leave blank
75 InfoSuppPurchPrice Purchase Price Text 30 Not Required entry Requested
76 InfoSuppPurchDate Information to Support Purchase Price - Date Date Not Required MM/DD/YYYY
77 InfoSuppPurchRel Information to Support Purchase Price - Relationship Text 20 Not Required
78 InfoSuppSale If property has been recently offered for sale Text 1 Not Required Enter value of Y, N, or leave blank
79 InfoSuppSaleWhen When and for how long Text 50 Not Required
80 InfoSuppSaleHow How Offered Text 50 Not Required
81 InfoSuppSaleAsking Asking Price Numeric 10 Not Required
82 InfoSuppAppr Information on Recent Appraisal Text 1 Not Required Enter value of Y, N, or leave blank
83 InfoSuppApprWhen When Appraised Date Not Required MM/DD/YYYY
84 InfoSuppApprWhom Appraised by Whom Text 50 Not Required
85 InfoSuppApprPurpose Purpose of Appraisal Text 20 Not Required
86 InfoSuppApprValue Appraised Value Numeric 10 Not Required
87 InfoSuppRemod Information on Recent Remodeling Text 1 Not Required Enter value of Y, N, or leave blank
88 InfoSuppRemodYear Year Remodeled Numeric 4 Not Required Four digit year
89 InfoSuppRemodStart Date Remodeling Commenced Date Not Required MM/DD/YYYY
90 InfoSuppRemodEnd Date Remodeling Completed Date Not Required MM/DD/YYYY
91 InfoSuppRemodCost Cost of Remodeling Numeric 10 Not Required
92 InfoSuppInsur Information on Insurance Text 1 Not Required Enter value of Y, N, or leave blank
93 InfoSuppInsurAmt Insured Amount Numeric 10 Not Required
94 InfoSuppInsurName Insurance Company Name Text 20 Not Required
95 InfoSuppInsurPolicy Insurance Policy Number Text 20 Not Required
96 InfoSuppPurchComp Information on Purchase Price Text 1 Not Required Enter value of Y, N, or leave blank
97 InfoSuppPurchCompPrice Purchase Price of Comparable Property(ies) Recently Sold Numeric 10 Not Required
98 TaxDistCounty Taxing District - County Text 20 Not Required
99 TaxDistTown Taxing District - Town Text 60 Not Required See List for specific county
100 TaxDistVillage Taxing District - Village Text 60 Not Required See List for specific county
101 TaxDistSchool Taxing District - School District Text 60 Not Required See List for specific county
102 Additional_Information Additional Information Text 255 Not Required Use for any additional information on petition or other data field
103 DesigPetitioner Designating Petitioner Text 50 Not Required
104 DesigCompany Designating Petitioner Company Text 50 Not Required
105 DesigYear Designating Petitioner Year Text 10 Not Required
106 DesigAssessUnit Designating Petitioner Assessing Unit Text 60 Required in Suffolk County
107 Signing Owner Name Signing Owner Name Text 50 Not Required
108 DesigDate Date Signed Date Not Required MM/DD/YYYY
109 AssessValReduc Numeric Not Required Blank for upload
110 CorrectedAssessVal Numeric Not Required Blank for upload
111 FinalStatus Text 1 Not Required Cancelled Withdrawn Judgment should be blank for upload
112 REP-CODE Numeric 6 Required in Nassau County
113 County-City-Village Code Text 3 Not Required See list for valid codes
114 Arscarp_Num_Issue_Date Date Filed / Number issued by court Date Not Required Blank for upload
115 Scarp_Year Text 25 Required =Roll Year / Required
116 AR/Scarp # Text 12 Not Required Blank for upload
117 VendorIndex Text 25 Not Required ID # from vendor's system (for vendor use)
118 Lot Suffix Text 1 Not Required
119 Building Text 6 Not Required use for condo
120 Unit Numeric 5 Not Required use for condo
121 Number of Additional Lots Numeric 2 Not Required Total number of additional lots
122 Additional Lots Text 100 Not Required For Lot grouping -may contain up to 17 lots. Separate lots by a space or hyphen
123 AdditionalInformation2 Text 255 Not Required Use for any additional information on petition or other data field
124 IndivNameOfRep Name of Owner or Representative Text 40 Not Required Individual name of representative signing certification
125 FirmUserId Firm/User Additional Info Text 40 Not Required Not used by court
126 Evening Hearing Evening Hearing Desired Text 1 Not Required Enter value of Y, N, or leave blank


Additional Notes

Field 31 - Preferred Tax Map Format for Suffolk County:  DDDDSSS.SSBB.BBLLL.LLL         Return to Field 31